Ending an Email: The 19 Best Email Sign-Offs (and 8 to Avoid)

Ending an Email: The 19 Best Email Sign-Offs (and 8 to Avoid)

- Published: - 8 minutes read

Depending on who you’re emailing – a customer, colleague, or someone you don’t know – how you end an email is crucial to leaving the right impression.

That’s why, in this article, I’m going to walk you through 19 ways you can end an email. Plus, how to create a free email signature so you can look extra professional.

Before we dive into ways to end an email, there are a couple of things to remember when thinking about email sign-offs:

  1. If you’re not sure if you’re on casual terms with your recipient, err on the side of formality to leave the right impression.
  2. Don’t forget to put your name, title, and company below your sign-off. If you want to look like a pro, click here to create a free email signature you can apply to the end of every email.

The Best Friendly and Warm Email Sign-Offs

To kick off this list of how to end an email we’re going to start with friendly and informal email sign-offs.

Why? Because I’d bet most of the people you’re emailing each day are those you’re looking to build lasting relationships with.

Let’s jump in…

1. Take care

‘Take care’ works well when you want to show your team or someone you work closely with that you’re mindful of their well-being.

2. Have a good (day/week/evening)

This is a great sign-off to use with someone you plan to follow up with within the following week.

3. Speak soon

This is a nice friendly email sign-off when you’re planning to catch up when you’re finding a time to schedule a chat.

4. All the best

This is a great email sign-off to wish someone well when you’re not expecting an immediate response.

5. Thanks

This is a go-to warm and friendly email sign-off you can use with folks you know on an informal basis.

Professional Email Sign-Offs

If you’re not sure where you stand with someone you’re emailing or emailing someone you don’t know, these formal email sign-offs are for you:

6. Kind/warm Regards

Regards is like a formal ‘thanks.’ A great go-to when you want to err on the side of formality.

7. Yours Sincerely

This reminds me of the times when you’d handwrite a letter with the tip of a feather—it’s too formal if you ask me.

8. Best wishes

‘Best wishes’ is a great way to express you have your recipient’s best interests in mind. This is a great modern and professional way to end an email.

Email Sign-Offs to Use to Keep Projects Moving

If you’re managing projects or using email to push deals through. These motivational email sign-offs are great for keeping things moving:

9. Hope this helps

This email sign-off is perfect for when you want to follow up with someone with some further information.

10. Thanks in advance

When you request something from someone, ‘thanks in advance’ lets you express gratitude ahead of a response.

11. Look forward to hearing from you

When you send a proposal, email, or suggestion to someone and want a reply, ‘look forward to hearing from you’ is a great way to show you’re expecting a response.

12. Let me know if you need anything else

Whether you’re responding to a customer request, or checking in on a colleague, this is a friendly way to check if someone needs something outside of what you’ve provided within your email.

13. Let me know if you have any questions

If you send something over that requires some thinking to boost your chance of response. Asking someone if they have any questions lets them know you are on hand to help them.

14. Thanks for your fast response

This is a perfect way to keep momentum in a project by showing your appreciation for your recipient’s speed.

15. Looking forward to working on/learning more about [your problem]

This is a great way to show enthusiasm for a potential project you are exploring with someone.

Email Sign-Offs to Express Your Thanks

16. Thank you

This is simple as it gets. ‘Thank you’ is an easy way to express gratitude without much thought.

17. I appreciate your [Input]

Has someone helped you out with something, or given you some thoughts or feedback? This is a great way to show appreciation.

18. Many thanks

This is a slightly more formal thanks and less personal. This is good when you want to broadcast thanks in a mail merge to multiple people.

19. Much appreciated

‘Much appreciated’ is just another way to say thanks with a slightly formal edge to it. This is ideal to use in a business setting.

Email Sign-Offs You Want to Avoid at All Costs

To make sure you’re not leaving the wrong impression. Here are a few email sign-offs you want to avoid.

20. Lots of love

Expressing love is something you do in a birthday card to your family or spouse. Don’t do this in email.

21. Thx

We’re not at high school anymore, avoid abbreviations like ‘thx’ where possible in email. It’s not good email etiquette.

22. See ya

This is something you’d say as you say goodbye to friends, this is not appropriate in email.

23. Yours truly

This is very outdated, and almost like saying, ‘I’ve written this for you only.’ Too poetic and romantic for modern email.

24. From

This is redundant. Your recipient knows who your email is from, and you put your name after an email sign-off (I hope).

25. No sign-off

Not leaving any sign-off at all can seem slap-dash and abrupt. To avoid this mistake, create an email signature that will appear at the end of every email. Create a free email signature for Gmail here.

26. Ciao!

Unless you’re Italian, or like ending your emails with ‘Bye.’ it looks like you’re trying too hard to stand out.

27. Peace out

Unless you work in the music industry or are a pop star, avoid this. I don’t think you’d get away with it.

Create Your Free Email Signature (No Opt-In Required)

Hopefully, by now you know exactly how to sign off your email.

If you want to create a free email signature so you never have to write your name, role, company, and contact details again at the end of every email.

Why not generate a free email signature with Mailmeteor?

The best part is it’s optimized to work with Outlook and Gmail and doesn’t require you to sign-up for anything to get it.

Generate your free email signature here →

Wanna write emails that get responses? These are for you:

FAQ About Email Sign-Offs

How do you end a friendly email?

‘Hope you have a wonderful day’ or ‘Best wishes’ are a great way to end a friendly email and add personality. For more examples like this check out the warm and friendly email sign-offs in this article.

How do you sign off professionally?

Here are three of the most common ways to end a professional email:

  1. Kind regards
  2. Yours Sincerely
  3. Best wishes

What is the warmest email sign-off?

‘Warm regards’ or any of the sign-offs under the warm and friendly email sign-offs in this list are appropriate.

What’s an appropriate email sign-off?

What’s appropriate depends on how well you know the person. ‘Regards’ and ‘Best wishes’ are great universal options if you’re looking for a standard email sign-off.

How do you end an email?

End an email with a sign-off like ‘kind regards,’ then add your name, and contact details below using a standard email signature.

This guide was written by Harry Lawson, content editor at Mailmeteor. Mailmeteor is a simple & privacy-focused emailing software. Trusted by millions of users worldwide, it is often considered as the best tool to send newsletters with Gmail. Give us a try and let us know what you think!

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