How to End an Email (With 15+ Closing Lines & Sign-off Examples)

How to End an Email (With 15+ Closing Lines & Sign-off Examples)

- Published: - 13 minutes read

Want to end your email on a high note? So that your recipient will pay attention to its content and get back to you faster? In this quick tutorial, we’ll show you 15+ closing line examples you can use to end your private or professional emails.

You’ve spent the last few minutes crafting a stellar email. And now it’s time to sign it off. But your mind goes blank. I mean… How do you end an email? What closing line should you pick? Should you include your email signature?

In this quick guide, we’ll show you everything you need to know about closing your emails like a pro. So that you can receive more responses from your recipients and get the most out of your email marketing efforts.

Here’s what we’ll cover ⤵️

Why email endings are important

We often hear people say that the most important part of an email is the subject line or the opener. But you shouldn’t neglect the ending of your email either.

Why? Because your opening line and your closing line are complementary. They work in harmony to get your recipient to respond to your email.

  • Your opening line has a very simple goal. You want to catch the attention of your recipient, provide them with some context, and keep them reading.
  • Your closing line is designed to prompt your recipient to take action, and to leave them a lasting impression.

The ending of your email is, by definition, the last thing people will remember from you. So don’t let it go to waste.

To make the most out of it, remember to always include a call-to-action, be polite, and provide an easy way to reach you.

This sounds like a lot of work? Don’t worry, it’s not actually that hard. To get you rolling, let’s break down each part of a great email ending.

How to close an email

The end of your professional emails should include three elements. A closing line, an email sign-off, and your signature.

Write a strong closing line

Let’s start with your closing line. This is the final sentence of your email (except if you added a postscriptum), so you’d better get it right!

In most cases, you want to include a call-to-action in your closing line. What are the next steps? What do you expect from your recipients?

End your email with a closing line

This is also a good time to thank your recipient. If you’re asking for a favor or if they’ve helped you before, make sure to express your gratitude.

Here are a few closing line examples that you can use to end your professional emails with the right words ⤵️

  • I look forward to hearing from you.
  • Your feedback is much appreciated.
  • Thank you for your time and consideration.
  • Please keep me updated on any developments.
  • Feel free to reach out if you need any further assistance.

Got your final sentence? Then let’s move on to the next step and pick an appropriate email sign-off.

Add the right email sign-off

An email sign-off is a short salutation that you can use to end your email. Use it right before adding your name and email signature.

There are dozens of different email sign-offs that you can use. Some of them sound very formal, like “Sincerely yours” or “Regards”.

Other email sign-offs can be a bit more informal, like “Talk soon”, Have a good day” or “See you next week”.

The email sign-off sets the tone of your email. Make sure to pick the appropriate option based on your relationship with your recipient.

If this is a work email, stick to something formal, like “Warm wishes”, “Best regards” or “Yours faithfully”.

If you’re sending your message to a close friend or a family member, you can choose a more informal email sign-off, like “Love”, “XOXO” or “Cheers”.

We’ve written a complete guide about the best email sign-offs you can use to end an email. Make sure to go check it out :)

Finish with your email signature

Last but not least, don’t forget to add an email signature at the bottom of your message to respect proper email etiquette.

If it’s a professional email, make sure to include your full name, as well as your company name, job title, phone number, and email address.

If it’s a friendly email, you can simply sign it with your first name. In most cases, your recipient already knows how to join you.

Don’t have an email signature yet? We’ve built a free email signature generator. You can use it to create a professional email signature in seconds.

Email signature generator

We’ve also written a step-by-step article to show you how to create an email signature in Gmail. It’s worth reading :)

15+ closing lines & sign-off examples

Need some inspiration? Here are 15+ great closing lines and email sign-off examples that you can use to end your email on a high note.

How to end an email to a friend

Let’s start with a simple one. If you want to write an email to a friend, make sure to add a warm closing line to show them that you care about them, or to express your gratitude. Here are some examples of friendly email sign-offs.

Email Ending #1:

It was good to hear from you. Hope we can chat again soon. I’m free next Monday if you want to meet up for a coffee :)

Cheers, Mike

Email Ending #2:

I can’t wait to hear about your recent trip. Sounds like you had a blast! Do you have plans for next week-end?

Talk to you soon, Sarah

Email Ending #3:

Enjoy your weekend getaway and don’t forget to send me lots of photos! I want to hear all about your adventures when you get back!

Stay in touch, Liam

How to end an email to a teacher

Want to ask a favor to one of your teachers? Or express your gratitude at the end of the semester? Or perhaps you’d like some more details about one of the lessons before the upcoming interrogation? Here’s how to end your email.

Email Ending #4

Thank you for all the help you’ve given me. I look forward to the remaining classes and continuing to learn from you.

Sincerely, Luis Anderson

Email Ending #5

I’ve attached my draft for the upcoming lesson, and I’d greatly appreciate your feedback. Thank you so much for your assistance.

Best regards, Mia Harrison

Email Ending #6

Thank you for considering my request. I am grateful for your understanding and support.

Yours respectfully, James Elliot

How to end an email professionally

If you’re sending an email to your boss, a colleague, or a customer, you want to sound professional and polite, but not overly formal. Here are a few closing sentences that you can use to end an email professionally.

Email Ending #7

Thank you for considering my proposal. I look forward to your response and the opportunity to discuss this further.

Kind regards,

John Lewis Chief Marketing Officer Mailmeteor

Email Ending #8

Please find attached the quarterly report. If you have any questions or need further details, please feel free to reach out.

Yours truly,

Isabella Mason Senior Accountant NASA

Email Ending #9

I appreciate your time during our meeting today. If you have any further questions, please do not hesitate to contact me.

Best wishes,

Amanda Smith Human Resources SpaceX

How to end an email after a job interview

Just got out of a job interview? Sending a follow-up email is a great way to stay top-of-mind and stand out from the other candidates. Here are a few examples of how to end this type of email.

Email Ending #10

Thank you for today’s interview. I’m genuinely excited about the opportunity to contribute to your company’s success.

Yours faithfully,

Benjamin Turner

Email Ending #11

Please let me know if there are any additional references you need from me. I am available for any follow-up discussions at your convenience.

Warm regards,

Olivia Wood

Email Ending #12

I’m even more excited about the opportunity to join your team after our discussion today. I look forward to the next steps in the process.

Best wishes,

Paul Stancer

How to end an email after a networking event

If you met someone during a networking event, sending them a polite follow-up is the best thing you can do to keep the conversation going. Here’s how you can finish your networking email.

Email Ending #13

It was a pleasure meeting you and learning about your experience in UX design. I look forward to exploring potential collaborations in the future.

Stay in touch,

Sarah Delmas

Email Ending #14

Loved our chat about the Pareto principle. This was truly enlightening. I’ve attached an interesting article I read on this topic. Hope you’ll like it.

Have a great day,

Tom Monks

Email Ending #15

If there’s anything I can assist you with, please don’t hesitate to reach out. I’m always eager to support fellow professionals in any way I can :)

Warm wishes,

Alexa Wang

How to end a follow-up email after no response

Haven’t heard back from someone? You can send them a gentle reminder to prompt them to respond. Here are three closing line examples that you can use to end a follow-up email after no response.

Email Ending #16

If you have any updates or would like to continue our conversation, please don’t hesitate to reach out.

Thank you for your time and consideration,

Megan Watson

Email Ending #17

Hope this catches you at a good time. I’d like to know your take on this project. Your insights are highly valued.

Looking forward to your response,

Carl Jung

Email Ending #18

If email isn’t the most convenient way to communicate, please let me know your preferred method, and I’ll be happy to adjust.

Best regards,

Dan Clifford

Frequently Asked Questions

How do you politely end an email?

There are multiple ways to end an email politely. The best option will depend on who your recipient is. Sending a polite email to a friend or a member of your family is not the same thing as politely responding to your boss or a customer.

Try to put yourself in your recipient’s shoes, see your message through their eyes, and adhere to good manners. If you’re not sure about which polite email sign-off to choose, your best bet is to mirror your recipient’s tone.

Here are a few examples of polite closing sentences and sign-offs that you may want to use in your emails ⤵️

  • Please let me know if there’s anything else I can do to help
  • Feel free to let me know if you have any questions
  • I’m looking forward to hearing from you
  • Thank you for your understanding
  • I hope you have a good day

What is a good closing sentence in an email?

The best closing sentence for your email depends on the context and the nature of your relationship with the recipient.

If you’re not sure about what sentence you should use to end your email, here are some popular closing lines that you may want to try ⤵️

  • If I can be of assistance, please do not hesitate to contact me
  • If you require any further information, please let me know
  • I appreciate the support you’ve given me
  • Let me know if you need anything else
  • I’m looking forward to your reply
  • Thank you for your time

What can you say instead of kind regards?

There are plenty of options other than “kind regards” to end your emails professionally. You could, for example, say something like “warm wishes”, “sincerely yours”, “take care” or “have a wonderful day”.

This guide was written by Paul Anthonioz, content editor at Mailmeteor. Mailmeteor is a simple & privacy-focused emailing software. Trusted by millions of users worldwide, it is often considered as the best tool to send newsletters with Gmail. Give us a try and let us know what you think!

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