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Adding attachments

From your Mailmeteor Dashboard, you can easily attach multiple files to your mail merge. Use this feature to add a PDF document, a short video, or an audio file to your message.

Here’s how to attach a file to your email campaign from the Dashboard:

  1. Open Mailmeteor Dashboard.
  2. Create a new template or edit an existing one.

  3. In the Mailmeteor editor, click the paper clip icon to attach a file.

    Add attachments in the Mailmeteor Dashboard

  4. Next, click Choose files or drag & drop your files.

    Choose files in the Mailmeteor Dashboard

Once you’re done, the attached files will appear at the bottom of your message. Here’s how it looks ⤵️

Attached file in Mailmeteor

How to send personalized attachments

If you attach a file to your message using the Dashboard, this file will be sent to all your recipients. If you want to send personalized attachments to each of your recipients, you can do so using our Google Sheets add-on.

Here’s how to attach a file to your mail merge from Google Sheets:

  1. Open Mailmeteor.

  2. Compose your email or select a template.

  3. Click Attach files.

  4. Drag and drop one or multiple files. Or click Choose files to browse your local files.

How to send personalized attachments

Sending mass emails with personalized attachments is a great way to save time when you want to send invoices to your customers or payslips to your employees.

To automate this recurrent task, here’s what you can do ⤵️

  1. Upload your files to a Google Drive folder.
  2. Select a file and right-click on it.
  3. Go to Share > Share Share .
  4. Under General access, select Anyone with link.
  5. Copy the link and paste it into your spreadsheet under a column where you will add all your personalized attachments. The column should be named “Attachment” or “Attachments”.

  6. Repeat these steps for each recipient.

  7. Once you’re done, open Mailmeteor.

  8. Select your template or create a new one.

  9. Click Send emails. Mailmeteor will then automatically pull out each file and attach it to the relevant email.

If you are not familiar with Google Drive, take a look at this in-depth tutorial on how to send a mail merge with personalized attachments (with screenshots).

Here’s how to attach a file to your mail merge from Google Docs:

  1. Open Google Docs.
  2. Navigate to Extensions > Mailmeteor > New campaign and create a new campaign.

  3. Click Add attachments.

  4. Then click Select files and browse your device to find the documents you want to add as attachments.

Your attached files will now appear under Attachments.

And voilà. You can now press send to share these files as attachments with all your recipients. Use this feature to share brochures, reports, infographics and all kinds of media or documents.

Some limits to have in mind:

  • You can add up to 5 attachments per email.
  • To send multiple attachments, select multiple files.
  • The total size of your attachments should not exceed 25 MB in size. If you want to send larger attachments, check out this guide.

How to remove attachments

Made a mistake? No problem. Simply hover over the attachments you want to remove. Then click the small “x” to remove this file.

How to send large attachments with Mailmeteor

To improve your email deliverability, Mailmeteor only lets you attach files up to 5MB. If you want to send larger files, we recommend using a Google Drive link.

Here’s how to do it:

  1. Upload your file to your Google Drive.
  2. Right-click on your file.
  3. Go to Share > Share Share .
  4. Under General access, select Anyone with link.
  5. Copy the link that Google Drive gives you.
  6. Open a template in Mailmeteor. Or create a new template.
  7. Paste the link in your template.

This will add a link into your emails. Your recipients can then click on that link to access the file. You can even create an text anchor, such as “Click here to download the file”.